With Later's collaboration tools, you can communicate with teammates directly on scheduled and draft posts, run a content approval workflow, and share posts for external feedback. All of this is available without leaving Later.

Before you start:

• Team collaboration and content approvals are only available on Later for desktop, not mobile
• Instagram Stories aren't supported for collaboration or content approvals

Roles and Permissions

The table below shows what each user role can do:

Invite Your Team

To invite a teammate:

1. From Later for desktop, select Settings > Users
2. Select Invite User
3. Enter their name and email address
4. Select Send Invite

Your teammate will receive an email to create a password. They need to accept the invite before you can add them to specific Access Groups.

Assign Roles

By default, newly invited users have the Member role. Members can collaborate and request approval but can't approve content themselves. They can schedule posts, which will publish regardless of approval status.

To grant approval permissions or restrict a user from publishing without approval:

1. From Later for desktop, select Settings > Social Sets and Access Groups
2. Select Edit next to the relevant Access Group
3. Select the Users tab
4. Select Edit next to the user you want to update
5. Toggle Reviewer on to allow this user to approve posts
6. Toggle Publish Without Approval off to prevent this user from scheduling posts before they're approved

Content Approvals

Request Content Approval

All users in a Later account can request approvals, including Reviewers. Here's how:

1. Create a new post from Later for desktop
2. In the lower right of the Post Builder, check the box next to Submit for Approval
3. Either schedule the post or save it as a draft

Once submitted, all Reviewers in the account receive an email notification. The request also appears in the Notification Center for Scale plan users.

Approve Content

To review and approve content, you need the Reviewer role. Here's how:

1. From Later for desktop, select List above the Calendar
2. If you have content awaiting approval, a blue banner appears at the top of List view
3. Select the blue circle with the number to filter automatically for all content requiring approval
4. Review each post and select ✔ Approve, or select ✕ Request changes to leave a feedback comment

You can also approve a post by selecting it from the Calendar and using the banner at the top of the Post Builder.

The user who requested approval will receive an email when their content is approved. On Scale plans, they'll also receive an in-app notification.

Notification Center

Scale plan users have access to an in-app Notification Center for real-time updates on approval requests, approved content, and post comments.

To access it, select Notifications from the sidebar. Use the tabs to filter by read or unread notifications, and select Review Post(s) to go directly to the relevant post.

Team Collaboration

Internal Review

You can leave feedback comments directly on posts (excluding Instagram Stories). On Scale plans, comments also appear in the Notification Center. This can be combined with the approval workflow: a reviewer leaves feedback, the submitter makes changes, and then resubmits for approval.

To leave a comment, open the Post Builder and select the speech bubble icon in the top right to open the activity log. Alternatively, select ✕ Request changes from the list of content awaiting approval.

The activity log shows comments, submission timestamps, and approval timestamps in chronological order.

External Review

You can share posts for feedback with people outside Later who don't have a Later account.

1. From Later for desktop on your Calendar page, select Send posts
2. Select the posts you want to include (scheduled, published, or draft; Instagram Stories aren't supported)
3. Select Create Link
4. Select Copy Link to share the URL, or enter an email address and select Invite

Frequently Asked Questions

If a post isn't approved, will it still be published?

Yes. Approval status doesn't block publishing. Scheduled posts go live at their scheduled time regardless of whether they've been approved.

To prevent a post from publishing before it's approved, save it as a draft and only schedule it once it's been approved. Alternatively, disable the Publish Without Approval permission for the relevant user so they can only submit drafts, not schedule posts directly.

Will I be notified when content needs my approval or when my content is approved?

Yes. Unless they've unsubscribed, users are notified by email when approval is requested and when their content is approved. On Scale plans, these notifications also appear in the Notification Center.

Will I be notified when someone leaves a comment?

There are no email notifications for feedback comments. On Scale plans, comments appear in the Notification Center. On Growth plans, you'll need to check the post directly or let teammates know to log in and review.

Can I unsubscribe from approval notification emails?

Yes. From Later for desktop, select Settings > Devices and Notifications. Under Email, disable the toggle next to approval notifications. You can re-enable it at any time.

Limitations and Plan Availability

Team collaboration and content approvals are available on current Growth plans and higher. The Notification Center, and in-app notifications for approval activity and comments, require Scale.

A few additional limits:

• Collaboration features are only available on Later for desktop, not mobile
• Instagram Stories can't be submitted for approval or reviewed through these tools
• Shareable external review links expire after 7 days and aren't password-protected
• External reviewer comments appear in the Notification Center on Scale plans only
• Free and Starter users can't access any collaboration or approval features

To compare what's included on each plan, see Choose a Later Social Plan. To upgrade, see Change Your Later Plan.